Privacy Policy

Hire7 ("we", "us", or "our") provides enterprise fleet management, commercial fuel management, and driver compliance monitoring services to commercial transportation carriers and authorized drivers. This Privacy Policy describes how we collect, use, process, and protect your personal information when using the Hire7 Driver FMS Mobile Application and associated web portals.

1. Information We Collect

In operating our fleet management and commercial compliance services, we collect:

• Driver Identity & Profile: Full name, verified mobile phone number, email address, commercial driver license (CDL) numbers, issuing jurisdiction, and unique driver identifier.
• Compliance & Qualification Documents: Digital photographs and scans of CDL licenses, DOT medical examination certificates, annual abstract reviews, drug and alcohol clearance records, and carrier onboarding applications.
• Location Data (When in Use): Precise GPS device coordinates when actively using smart fueling station locators, geofenced fuel pump authorization, and route guidance.
• Commercial Telematics & Events: Driver qualification scores, safety events, task acknowledgments, and remedial training completion timestamps.
• Device Information & Push Tokens: Operating system version, device model, and Firebase Cloud Messaging (FCM) tokens utilized exclusively for real-time dispatch alerts and compliance notifications.

2. Purpose and Legal Basis of Processing

We process your data strictly to facilitate:

• Verification of driver qualification under FMCSA (Federal Motor Carrier Safety Administration), US DOT, and Canadian provincial CVOR regulations.
• Secure authentication and multi-factor authorization (2FA SMS OTP).
• Smart commercial diesel fueling card authorization and anti-fraud location validation.
• Real-time dispatch communications and carrier safety training distribution.

3. Account Deletion & Data Suspension Procedure

Drivers can initiate complete account deletion at any time by navigating to:
Settings & Security → Delete Account within the Hire7 mobile application.

Upon confirming deletion:

• Immediate Revocation: Your driver profile status is immediately transitioned to SUSPENDED and your active session credentials, biometric tokens, and carrier logins are permanently revoked.
• Device De-Registration: Push notification device tokens and location listeners are immediately deactivated.
• Data Retention Exceptions: Historical commercial fueling receipts and carrier compliance inspection logs are preserved solely for the statutory period mandated by transportation safety law (FMCSA 49 CFR Part 391) and carrier contract terms.
• Access Restoration: Once suspended, the account is unreachable and reported as non-existent to subsequent login attempts unless explicitly reactivated by an authorized fleet administrator.

4. Data Sharing & Third Parties

We do not sell, rent, or monetize driver personal information. Data is disclosed only to:

• Your Authorized Carrier: The commercial motor carrier(s) you have authorized to view your compliance records.
• Infrastructure Providers: Encrypted hosting on AWS, SMS verification via Telnyx, and push routing via Google Firebase.
• Regulatory Authorities: Where compelled by valid legal process or transportation safety audits.

5. Security & Encryption Standards

All network communications enforce TLS 1.3 encryption. Passwords and credentials are cryptographically hashed using salted algorithms (bcrypt / PBKDF2), and cross-module transfers utilize AES-256-GCM authentication.

6. Contact & Data Protection Officer

For inquiries regarding your data, compliance records, or account deletion confirmation:
Hire7 Fleet Compliance Team
Email: support@hire7.ca
Privacy Officer: privacy@hire7.ca